More and more often, applications, licenses, and other IT assets are being purchased, managed, and used in “the shadows,” without the knowledge of the central IT team. We’ve heard of organizations using asset management software to manage things ranging from fleets, to fish, to insurance, to musical instruments.
An asset management process creates a single source of truth when optimizing budgets, supporting lifecycle management, and making decisions that impact the entire organization.Īs teams outside of IT begin to embrace service management, asset management has also become important to a variety of departments. The way modern teams work requires that IT teams be flexible and adapt their asset management process to best enable the business.Īs various teams push to work with the tools that best fit their needs, asset management is an even more important part of an organization’s overall strategy and provides up-to-date information to reduce risks and costs. Subscription-based software and employees expectation to customize the tools they work with through marketplaces and app stores, present new asset management challenges. Now, an organization’s asset management practice extends far beyond the hardware that’s issued with an official IT stamp of approval. In the past, IT departments were able to control assets within their own domain. An important part of IT asset management is applying process across all lifecycle stages to understand the total cost of ownership and optimize the use of assets. Each organization may define unique stages of that lifecycle, but they generally include planning, procurement, deployment, maintenance, and retirement. To maximize the value an organization can generate from them, the IT asset lifecycle can be proactively managed. In Atlassian’s IT department, some of our most important assets are the computers and software licenses that help us build, sell, and support our software and the servers we host it on.
So, what’s an IT asset? Defined simply, an IT asset includes hardware, software systems, or information an organization values. Put simply, it’s making sure that the valuable items, tangible and intangible, in your organization are tracked and being used. IT asset management (also known as ITAM) is the process of ensuring an organization’s assets are accounted for, deployed, maintained, upgraded, and disposed of when the time comes.
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